Wave to QuickBooks Conversion
Our Wave to QuickBooks conversion moves your Wave Accounting data into QuickBooks Online — customers, invoices, categorised transactions and balances preserved — for businesses that have grown past free, lightweight bookkeeping.
Free scoping review · Fixed-price quote in 24 hours · No commitment
Why switch
Why businesses graduate from Wave
Wave is a great free start, but scaling reveals its limits.
Feature ceiling
Wave lacks inventory, classes, and advanced reporting. QuickBooks gives you room to grow without changing systems again.
Support & ecosystem
QuickBooks has a vast network of ProAdvisors and apps; Wave's support and integrations are comparatively thin.
Tax-time readiness
Accountants work faster in QuickBooks, which can lower your year-end fees.
What moves across
What transfers from Wave
We bring history, not just opening balances, so your reports keep working from day one.
- Customers and vendors
- Invoices with payment status
- Categorised income and expense transactions
- Open balances (A/R and A/P)
- A clean chart of accounts
- Sales-tax setup
- Reconciled bank balances
Platform specifics
Wave-specific details we handle
Particulars of a Wave conversion that off-the-shelf tools miss — handled as standard.
- Wave categories mapped to a structured QuickBooks chart of accounts
- Reconciled bank balances so nothing drifts at go-live
- Customer and vendor open balances carried
- Sales-tax setup re-created
- Receipts/attachments carried where feasible
The process
How a conversion runs
Every job follows the same disciplined path — you always know what happens next.
Free scoping review
You send a backup or read-only access. We tell you exactly what will convert, what won't, and how clean your data is — before any money changes hands.
Fixed-price quote in 24 hours
One written price for the whole job. No hourly meter, no surprise change orders. You approve before we start.
Data extraction
We pull your full ledger — chart of accounts, customers, vendors, items, open balances and transaction history — from your current system.
Mapping & chart of accounts
We map every account, tax code and item to the target system's structure so reports keep meaning the same thing they did before.
Conversion & rebuild
We rebuild the file in the destination software, bringing history across rather than just opening balances, so prior-year comparisons still work.
Reconciliation to the cent
We reconcile the trial balance, A/R and A/P in the new system against your old one. The numbers tie out, or we don't hand it over.
Handover & support
You get a reconciled file, a short walkthrough, and 30 days of email support to answer questions as your team settles in.
Engagement
Fixed-price work. No hourly billing.
You approve one written price before we start. The right tier depends on how much history you bring.
Lists & opening balances
- Chart of accounts, customers, vendors, items
- Open A/R and A/P, trial-balance opening
- Current-year transactions
- Reconciled opening balances
- Email support, 30 days
Full transaction history
- Everything in Essentials
- Multi-year transaction history
- Bank & credit-card reconciliation rebuilt
- Memorised reports re-created
- Side-by-side trial-balance proof
Multi-entity & complex
- Everything in Standard
- Multiple entities / consolidations
- Multi-currency history preserved
- Class / location / department tracking
- Integration & app reconnection guidance
Questions, considered
Wave to QuickBooks FAQs
Is my Wave data exportable?
Yes. We extract your Wave data and rebuild it inside QuickBooks with a proper chart of accounts, reconciled to your balances.
Will categories become real accounts?
Yes. Wave categories map to QuickBooks accounts so your profit-and-loss keeps its shape.
How much history can you bring?
As much as your records support. Most Wave users bring current and prior year; the quote sets the depth.
What will it cost?
Wave files are typically straightforward and start at the lower end of our range. You get a fixed price before we begin.
Other conversions
Looking for a different move?
Ready to move your books?
Send us your Wave file or read-only access and we’ll come back within one business day with exactly what converts and a fixed price — no commitment.