FreshBooks to QuickBooks Conversion
Our FreshBooks to QuickBooks conversion moves your FreshBooks account into QuickBooks Online — clients, invoices, expenses and payment history preserved — for service businesses that have outgrown FreshBooks' lighter accounting.
Free scoping review · Fixed-price quote in 24 hours · No commitment
Why switch
Why businesses outgrow FreshBooks
FreshBooks is great for freelancers, but growing firms hit its ceiling.
Limited double-entry depth
FreshBooks is invoice-first. As you grow you need a full general ledger, classes and proper accrual reporting — QuickBooks' home turf.
Payroll & inventory gaps
QuickBooks offers integrated US payroll and inventory that FreshBooks either lacks or bolts on.
CPA-ready reporting
At tax time, your accountant wants QuickBooks-grade reports. The switch removes a lot of year-end friction.
What moves across
What transfers from FreshBooks
We bring history, not just opening balances, so your reports keep working from day one.
- Clients and contacts
- Invoices and their payment history
- Expenses and categories
- Open balances (A/R)
- Items and services
- Tax rates mapped to QuickBooks
- A starting chart of accounts built for you
Platform specifics
FreshBooks-specific details we handle
Particulars of a FreshBooks conversion that off-the-shelf tools miss — handled as standard.
- A proper double-entry chart of accounts built from your FreshBooks data
- Invoice and payment history carried so A/R aging ties out
- Expense categories mapped to real GL accounts
- Projects and billable time mapped where you use them
- Retainers and credits reconciled
The process
How a conversion runs
Every job follows the same disciplined path — you always know what happens next.
Free scoping review
You send a backup or read-only access. We tell you exactly what will convert, what won't, and how clean your data is — before any money changes hands.
Fixed-price quote in 24 hours
One written price for the whole job. No hourly meter, no surprise change orders. You approve before we start.
Data extraction
We pull your full ledger — chart of accounts, customers, vendors, items, open balances and transaction history — from your current system.
Mapping & chart of accounts
We map every account, tax code and item to the target system's structure so reports keep meaning the same thing they did before.
Conversion & rebuild
We rebuild the file in the destination software, bringing history across rather than just opening balances, so prior-year comparisons still work.
Reconciliation to the cent
We reconcile the trial balance, A/R and A/P in the new system against your old one. The numbers tie out, or we don't hand it over.
Handover & support
You get a reconciled file, a short walkthrough, and 30 days of email support to answer questions as your team settles in.
Engagement
Fixed-price work. No hourly billing.
You approve one written price before we start. The right tier depends on how much history you bring.
Lists & opening balances
- Chart of accounts, customers, vendors, items
- Open A/R and A/P, trial-balance opening
- Current-year transactions
- Reconciled opening balances
- Email support, 30 days
Full transaction history
- Everything in Essentials
- Multi-year transaction history
- Bank & credit-card reconciliation rebuilt
- Memorised reports re-created
- Side-by-side trial-balance proof
Multi-entity & complex
- Everything in Standard
- Multiple entities / consolidations
- Multi-currency history preserved
- Class / location / department tracking
- Integration & app reconnection guidance
Questions, considered
FreshBooks to QuickBooks FAQs
FreshBooks isn't full double-entry — can you still convert it?
Yes. We construct a proper chart of accounts and post your history into QuickBooks' double-entry ledger so your books are clean going forward.
Will my invoice history come across?
Yes, including payment status, so your A/R aging in QuickBooks matches what you had in FreshBooks.
Do you handle FreshBooks projects/time?
We map projects and billable time where you use them; the scoping review confirms exactly how they'll appear in QuickBooks.
How quick is it?
FreshBooks files are usually among the fastest — often a couple of business days from backup to reconciled handover.
Other conversions
Looking for a different move?
Ready to move your books?
Send us your FreshBooks file or read-only access and we’ll come back within one business day with exactly what converts and a fixed price — no commitment.